Time and Cost Performance Analysis Template for Excel

Key benefits & value for the buyer

This Time and Cost Performance Analysis template converts raw budget, schedule and actual cost data into actionable KPIs. It saves time on recurring calculations, reduces human error in Earned Value analysis, and produces management-ready visuals for steering committees and auditors.

What you get day one

• Instant calculation of SPI, CPI, CV, SV, BCWS/BCWP/ACWP — no formula building required.
• Forecasts (EAC via multiple methods) to help quantify project overrun risk.
• Automated variance highlights (red/yellow/green) so you see issues at a glance.
• Printable summary pages and export-friendly sheets for integration with accounting systems.

Business outcomes

• Faster decision making: identify when to reallocate resources or approve change requests.
• Better cost control: early detection of cost trends reduces final cost growth.
• Audit-ready documentation: formulas and assumptions are visible, traceable and exportable.

Use cases & real-life scenarios

Project-controlled accounting (construction, engineering)

A site accountant imports monthly certified amounts and actual costs, updates progress percentages, and delivers a one-page variance report to the finance director. The template calculates CPI and SPI and suggests an expected final cost (EAC) using the selected method.

Internal audit & management reporting

Internal auditors use the template to reconcile budget vs actuals and to sample project forecasts. The printable snapshot and visible formula logic simplify audit trails and save time during reviews.

PMO consolidation for portfolios

Project controllers consolidate multiple subprojects into a master sheet (manual or automated), producing trend charts across the portfolio to identify systemic schedule or cost issues.

Who is this product for?

The template is built for accountants, cost controllers, data analysts, project managers, and companies that need practical, Excel-based Earned Value analysis. It suits:

• Small-to-medium contracting firms that cannot afford enterprise EVM tools.
• Finance teams needing a repeatable, verifiable project reporting format.
• Consultants preparing deliverables for clients on a tight timeline.

Quick comparison with typical alternatives

Compared to manual spreadsheets: this template reduces formula errors and setup time. Compared to full EVM software: it provides core Earned Value analysis without licensing costs or heavy IT integration. Compared to bespoke development: you get a tested, documented solution immediately and can add customisation by the hour from ProXlsx if you need automation or bespoke reports.

Best practices & tips to get maximum value

• Use consistent units (currency, work-hours) across budgeting and actuals to avoid mismatched calculations.
• Keep a single source file for baseline budgets and use the template’s copy feature for monthly snapshots.
• Enable macros only if you trust the workbook source; macros are optional and used for automation tasks like PDF export.
• Document assumptions in the provided notes sheet (rate changes, scope changes) so forecasts remain defensible.

Common mistakes when buying or using performance templates — and how to avoid them

• Assuming one-size-fits-all: Ensure you map your actuals and budget structure to the template fields before purchase; ProXlsx offers guidance and per-hour support to adapt the sheet.
• Skipping backups: Always keep monthly backups; use the template’s export to preserve snapshots for audits.
• Misinterpreting EAC methods: Choose the correct EAC formula for your project context; the template explains common methods in the help sheet.
• Disabling transparency: Avoid hiding calculation sheets; transparency improves auditability and trust in results.

Product specifications

• File format: .xlsx (Excel 2016 or later recommended). Macro-enabled version available (.xlsm) for automation.
• Sheets included: Dashboard, Inputs (Budget & Actuals), Earned Value calculations, Forecasts, Charts, Audit & Notes.
• Languages: English with Arabic label options for key fields; number formats configurable to EGP.
• Macros: Optional VBA routines for consolidation and PDF export (macros disabled by default).
• Delivery: Instant digital download after purchase + download link on the order page.
• Support: 7-day assistance for setup questions; hourly customisation services available from ProXlsx.
• License: Single-user commercial license included; multi-user / corporate licensing available on request.

Frequently asked questions