Products Pricing Template for Cost and Selling Price Calculation

Key benefits & value for the buyer

Turn raw data into reliable prices — fast

This Products pricing template standardises cost capture so pricing decisions are consistent and defensible. Instead of rebuilding calculations for every product or service, you get a single model that:

• Eliminates ad-hoc spreadsheets and reduces errors by using structured inputs and validation.
• Shows full cost-to-serve: direct materials, labor, variable overheads, and allocated fixed costs per item.
• Provides margin and break-even outputs for each SKU or service line, enabling confident price setting.
• Includes ready charts and summary tables for management reports and pricing approvals.

Practical outcome: faster quoting, clearer margin control, fewer pricing disputes, and improved profitability monitoring.

Use cases & real-life scenarios

Daily tasks where this template saves time

• Monthly product review: Update actual costs and immediately see which products require price adjustments.
• New product launch: Estimate production cost, set introductory price using cost-plus or margin targets, and model expected profitability.
• Service pricing: Use the services pricing template section to allocate time, overhead rate, and materials for accurate service quotes.
• Sales negotiation support: Prepare scenario-based price concessions and their effect on gross margin before agreeing with customers.
• Outsourcing or contract bids: Build consistent cost proposals for tenders and compare supplier quotes with internal cost benchmarks.

Who is this product for?

The template is built for:

• Accountants and cost controllers needing standardised cost allocation and margin reporting.
• Data analysts who prepare pricing models and want reproducible, auditable worksheets.
• Small and medium companies that cannot justify complex ERP pricing modules but require accurate price-setting tools.
• Consultants and financial advisors who prepare pricing proposals for clients.

If you manage product portfolios, prepare quotes, or review margins regularly, this template reduces routine work and improves accuracy.

How to choose the right version

The template is offered in versions to match needs and Excel skill level:

• Standard: Ready worksheets for cost build-up, pricing methods, and summary reports — best if you want fast deployment.
• Advanced: Includes scenario manager, sensitivity analysis, and additional charts — ideal for analysts and controllers.
• Custom: ProXlsx hourly service to adapt fields, add VAT/local rules, or implement VBA automation for batch processing.

Choose Standard for immediate use, Advanced for deeper analysis, or Custom if you need templates tailored to existing reports or ERP exports.

Quick comparison with typical alternatives

• Manual spreadsheets: Faster and less error-prone — built-in checks and structured inputs reduce mistakes.
• ERP pricing modules: More integrated but costly and slower to implement; this template is low-cost and deployable today.
• Online calculators: Useful for single calculations but lack batch analysis, audit trails, and custom reporting — features included here.

In short: this Products pricing template combines speed and control with auditability, making it the pragmatic choice for teams that need professional output without long IT projects.

Best practices & tips to get maximum value

1. Use consistent naming: Map SKUs and cost centers consistently to avoid mismatches when importing cost data.
2. Keep assumptions visible: Document labor rates, overhead allocation drivers, and markup policies in the assumptions sheet.
3. Validate inputs: Use the built-in validation fields before finalizing price outputs.
4. Version control: Save a dated copy before major changes — the template supports simple version notes for audits.
5. Leverage ProXlsx services: If you need automation, request an hourly customization to add VBA routines or connect to CSV/ERP exports.

Common mistakes when buying or using pricing templates — and how to avoid them

• Buying without a plan: Identify whether you need single-use quotes or ongoing portfolio management and choose Standard vs Advanced accordingly.
• Ignoring indirect costs: Not allocating fixed overheads underestimates true cost; use the allocation drivers included in the template.
• Not testing scenarios: Always run two or three price scenarios before applying a new price list.
• No documentation: Keep assumptions and methodology recorded for internal review and external auditors.

Product specifications

• Format: Microsoft Excel (.xlsx) — compatible with Excel 2016 and later, Office 365 recommended.
• Included sheets: Inputs, Cost build-up, Pricing methods (cost-plus, margin-based, break-even), Scenario comparison, Summary report, Charts, Documentation.
• Automation: Optional VBA macros included in Advanced version; macros signed on request.
• Language & localisation: English with regional number formats; customization available for local tax/VAT rules.
• Delivery: Instant download after purchase + optional hourly customization and implementation services from ProXlsx.

Frequently asked questions